Duties of Officers

DUTIES OF OFFICERS (as prescribed by Chapter Bylaws)

 

President

A Government Planner shall fill the Office of President.   The President is the official representative of The Chapter.  The President shall preside at all meetings of the Chapter and the Board and shall serve as an ex officio member on all committees, except Nominations and Elections. In the Treasurer's absence, the President is authorized to sign disbursements.  The Chapter President is also a member of the Society's Chapter National Leadership, which meets usually in January preceding a National Conference, and requires traveling out of state at least once a year.  The President shall perform such other duties as are necessarily incident to the office or as may be prescribed by the Board of Directors.  It is preferred that the individual seeking the Office of President have been a Chapter Board Member for at least one year during his/her membership in the organization.

 

First Vice President

A Government Planner shall fill the Office of First Vice President. The First Vice President shall serve for the President in the absence of the President or when so requested by the President. The First Vice President shall assume the duties of the President in case of resignation, death or other cause.  The First Vice President shall perform such other duties as are incident to the office or as may be prescribed by the Chapter Board.  The 1ST Vice President will serve as Chairman of either the Program or Membership Committee.

 

Second Vice President

A Supplier or Contract Planner shall fill the Office of Second Vice President.  The Second Vice President shall serve for the President in the absence of the President and First Vice President, or when so requested by either the President or First Vice President.  The Second Vice President shall perform such other duties as are incident to the office or as may be prescribed by the Chapter Board. The Second Vice President is also a member of the Society's Chapter National Leadership which meets usually in January preceding a National Conference, and requires traveling out of state at least once a year.  The 2ND Vice President will serve as Chairman of either the Program or Membership Committee.


Secretary

A Government Planner or Contract Planner shall fill the Office of Secretary. The Secretary shall record the proceedings of all Chapter Board meetings and retreats.  In addition, the Secretary shall maintain a log of the voting actions of meetings and shall assure that all official and historical records of the Chapter are maintained and preserved.  The Secretary will serve as Liaison to a Chapter committee.


Treasurer

A Supplier or Contract Planner shall fill the Office of Treasurer. The Treasurer shall ensure that accurate financial records are kept in accordance with standard accounting procedures, and shall be responsible, in conjunction with the President, for the safekeeping of funds in such depositories as are approved by The Chapter Board. The Treasurer shall submit a written report on the financial standings of The Chapter to SGMP National headquarters on a monthly basis and to the Chapter Board and President at their monthly board meetings. The Treasurer shall be the principal signatory on all disbursements.  The Treasurer may also be called to attend one meeting out of town if requested to do so by SGMP National headquarters on a case-by-case basis.  It would be beneficial if the individual seeking the office of Treasurer had a background/ knowledge of bookkeeping and/or accounting. The Treasurer will serve as Chairman of the Fundraising Committee.

 

Directors

There shall be three (3) Directors: one shall be a Government Meeting planner; one shall be a Supplier; and the other shall be either a Government Meeting Planner, Contract Planner, or a Supplier.   Directors will perform all duties and related functions as directed by The Chapter Board. Directors shall be voting members of the Chapter Board.  Each Director will serve as Liaison to at least one Chapter committee.